Please Note: The application deadline for this job has now passed.
Join our team here at WMCA as the new Mayor, Richard Parker, leads us into an exciting future for the region. We are looking for a highly organised and proactive Personal Assistant and Diary Coordinator to provide top-notch administrative support to our Mayoral Team.
What will you be doing?
- Deliver exceptional business management and administrative support, ensuring compliance with Constitutional and Statutory requirements.
- Collaborate with the WMCA Business Support Team, providing outstanding customer service to stakeholders and staff.
- Assist the Mayoral Director in resource planning by delivering accurate reports on work volumes, workflows, and expenditures.
- Manage and maintain all mayoral resources, databases, and file systems, ensuring timely and accurate information access.
- Handle the filing and disposal of documents in line with policy and legislative requirements.
- Support the Mayoral Team with meeting and training arrangements, including room bookings and diary management.
- Lead the financial administration for the team, including processing invoices, raising purchase orders, and monitoring expenditures.
- Foster professional relationships with Finance, ICT, Procurement, and HR departments.
- Develop and implement a quality system to ensure continuous improvement and high standards of service.
- Oversee the efficient use of team resources, including inducting new starters and coordinating system fault reports.
About you.
- Extensive PA-level experience in a professional environment.
- Proficiency in IT management systems and the ability to train others.
- Excellent people management skills.
- Proven ability in developing and implementing business management and support processes.
- Strong numerical and analytical skills.
- Superior oral and written communication skills.
- Exceptional MS Office and IT skills.
- Outstanding organisational skills with a proven track record in resource planning and workload prioritization.
- Self-motivated, able to work under pressure, prioritise, multitask, work unsupervised, and meet deadlines.
If you are enthusiastic about making a significant impact and being part of an inspiring journey with WMCA under the leadership of Mayor Richard Parker, we want to hear from you!
Apply now and be a pivotal part of WMCA’s transformative future!
How to apply.
On clicking ‘apply for this job’, you will be prompted to create an account. You will have the opportunity to upload a CV, which will be used to auto-populate your profile. Please note, we do not see your CV once you have applied. Our shortlisting decisions are based on what you tell us in your profile - and so it is important to format your profile so that it really stands out.
Make sure to include your employment history and include details of any essential education and qualifications. You will be asked to provide a supporting statement which should fully outline your suitability for the role. If you already have one that you have prepared earlier, you can simply copy and paste this into the application form. Applications submitted without a supporting statement will not be shortlisted.
Reasonable adjustments.
If you have an accessibility need, disability, or condition that means you might require changes to the application or recruitment process (for example, you might need to submit your application in a different format), please get in touch with our Recruitment Team (careers@wmca.org.uk). We are here to assist and accommodate your needs.
Salary and benefits.
We advertise salary ranges for job roles, with new appointments typically starting at the lowest salary point. In exceptional cases, where higher skill levels or experience are applicable, the salary point may be adjusted to secure the best candidate. This approach allows for potential year-on-year salary increases, offering progression and appropriate rewards to employees.
Location and working pattern.
The location for this role is 16 Summer Lane. Hybrid working is not available for this role and it is expected that you can commit to being in the office full time.
Creating an inclusive workplace.
We are dedicated to creating a diverse, inclusive, and authentic workplace that reflects the communities of the West Midlands region. We believe that building a team with varied backgrounds and experiences will benefit us as an employer and enhance our work.
WMCA holds diversity accreditations, such as the RACE Code Quality Mark, Armed Forces Covenant (Gold status) and has been recognised as one of the Inclusive Top 50 Employers and The Times Top 50 Employers for Women. We’re a Disability Confident Employer with ‘Leader’ status, committed to interviewing applicants with disabilities who meet all the essential role criteria.
We recognise that certain groups, such as women and people of colour, may be less likely to apply for roles if they feel they do not meet all the requirements. However, we encourage individuals who are passionate about the role and want to make a difference to still apply. We value potential and encourage applicants to highlight their skills, including transferable ones, even if they don't fit the traditional "perfect candidate" mould.
If your values align with ours and you are dedicated to working towards a future that we can all be proud of, we would love to hear from you.
Right to Work in the UK
Applicants will need to evidence that they have the legal right to work in the UK. If we make an offer of employment, we will need to check that you are eligible to work in the UK before you start work.
Thank you for considering joining our team at WMCA. We look forward to receiving your application and the opportunity to work together towards our shared goals.
Attached documents
